Privacy Policy
Last updated: March 2026
COLLECTIVE. ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or attend our events.
Information We Collect
We may collect information about you in a variety of ways:
- Personal Data: When you register for an event, we collect your name, email address, and optionally your phone number and company name.
- Speaker Information: If you apply to speak at our events, we collect your name, contact details, bio, social media links, and talk proposals.
- Usage Data: We automatically collect certain information when you visit our website, including your IP address, browser type, and pages visited.
- Event Photography: We may take photographs and videos at our events which may include attendees.
How We Use Your Information
We use the information we collect to:
- Process event registrations and send confirmation emails
- Communicate with you about upcoming events and updates
- Evaluate speaker applications
- Improve our website and event experience
- Promote our events through photography and video
- Comply with legal obligations
Information Sharing
We do not sell your personal information. We may share your information with:
- Event Venues: To facilitate event access and safety requirements
- Service Providers: Third-party services that help us operate our website and events
- Legal Requirements: When required by law or to protect our rights
Speaker Information
If you are selected as a speaker, your name, bio, tagline, photo, and social media links will be displayed publicly on our website and event materials. By submitting a speaker application, you consent to this public display if selected.
Event Photography
By attending our events, you consent to being photographed or filmed. These images may be used on our website, social media, and promotional materials. If you do not wish to be photographed, please inform our event staff.
Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to processing of your data
- Request data portability
- Withdraw consent at any time
Data Retention
We retain your personal information for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.
Cookies
Our website uses cookies to enhance your browsing experience and help us understand how the site is used. We categorise cookies as follows:
Essential Cookies
These cookies are necessary for the website to function and cannot be switched off.
| Cookie | Purpose | Duration |
|---|---|---|
collective_cookie_consent | Stores your cookie consent preference | 1 year |
Analytics Cookies (loaded only with consent)
These cookies help us understand how visitors interact with our website. They are only set if you click "Accept All" on our cookie banner.
| Cookie | Purpose | Duration |
|---|---|---|
_ga | Google Analytics — distinguishes users | 2 years |
_ga_* | Google Analytics — maintains session state | 2 years |
You can change your cookie preferences at any time by clicking the "Cookie Settings" link in the footer of any page. This will allow you to update your consent choices.
Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases for processing your personal data:
- Essential cookies: Legitimate interest (Article 6(1)(f) UK GDPR) — these are necessary for the website to function correctly.
- Analytics cookies: Consent (Article 6(1)(a) UK GDPR) — only loaded after you actively consent via our cookie banner.
- Event registration data: Contract performance (Article 6(1)(b) UK GDPR) — processing is necessary to register you for events and provide the services you have requested.
- Marketing communications: Consent (Article 6(1)(a) UK GDPR) — we only send marketing emails where you have opted in.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Email: hello@cdicollective.co.uk
Supervisory Authority
If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO). You can contact the ICO at ico.org.uk or by calling 0303 123 1113.